Administrative Assistant-Sales Team

The Administrative Assistant-Speakers Sales Team provides highly responsible and comprehensive administrative, organizational and sales support to members of the sales team of the Speakers agency. This role is client, customer and co-worker facing.  This person performs a variety of tasks related to organization and communication, including communicating via phone and email to ensure that all duties are completed accurately and delivered with high quality and in a timely manner. This role requires attention to detail, solid organizational and time management skills, professionalism, confidentiality, and a working knowledge of business needs.

To Apply: Complete all form fields and upload your resume, and any other documents you wish to include for our consideration, in either PDF or Word format

Primary Responsibilities

• Completion of assigned work within set parameters, consistently meeting deadlines while adapting to shifting priorities
• Working within HubSpot to maintain client/contact and other information integrity
• Completing vendor forms, following up on payments and contract status
• Preparing and following up on contract deadlines and coordinating sales team, client and speaker correspondence
• Accurately entering data into forms, Excel spreadsheets, HubSpot, expense reports, contracts, and the tracking of contract amendments
• Maintaining sales team calendars; booking and revising travel arrangements
• Act as a liaison and reliable resource between the sales team, staff and/or speaker clients and customers
• Provide administrative backup coverage as needed, including answering phones, taking messages, and other general administrative duties as may be assigned

Educational requirements

• 5 plus years of prior experience as an Administrative Assistant – required
• Demonstrated proficiency in Microsoft Outlook, Word, Power Point, Excel, and Adobe Acrobat

Other qualifications we’re seeking in a candidate

• Experience with a CRM, HubSpot a plus

Anticipated Compensation Range: (Actual compensation within this range will be dependent upon the individual’s skills, experience, and qualifications) $55,000 to $60,000 annually.

This job description is intended to convey information essential to understanding the scope of the above position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position.  This description is an outline of the major recurring responsibilities of the job.  Other related job objectives, special assignments and less significant responsibilities typically performed by the incumbent are not included. To be considered, where permitted by applicable law, including any applicable reasonable accommodation, medical or religious exemption, candidates must have received or be willing to receive the COVID-19 vaccine and be considered fully vaccinated by start date. For roles in Iselin, NJ employees currently work a hybrid schedule with three required in-Iselin work days.

If you’re wondering about our benefits

Stern offers two health insurance plans, a hybrid work schedule for Iselin-based employees, life insurance, long and short-term disability benefits, 401(k) with up to a 4% match, dependent care flex spending account, self-funded dental, vision, cancer and accident, an Employee Assistance Program, funded learning opportunities, birthday off, generous PTO (pro-rated 93 hours in first year, 140 hours in second year), 10 company-paid holidays per year. Besides what the hybrid schedule provides for, 15 additional remote work days. All benefits are always subject to plan restrictions, availability, eligibility and federal, state and local laws.