Contracts Support Specialist – Speaker Events

The Contracts Support Specialist supports the general business operations of the Speakers Sales team, including, tracking the lifecycle of the speaking engagement contract from inception to event date. They also collect and issue payments and proactively investigate/resolve problems.

RESPONSIBILITIES OF THE ROLE

• Review and edit contracts created by Sales team, for accuracy and format

• Accurately enter contract information into excel database including payment and invoicing due dates

• Manage excel database information throughout the life of the contract, by tracking, maintaining, and implementing changes as needed

• AR/AP tasks including collecting all receivables and making payments to speakers to close out event contracts

• Represent the company by interacting with customers to resolve problems including payment and invoicing issues without damaging key relationships

• Resolve speaker/customer issues independently

• Invoice customers for travel expenses related to events

• Proficiently complete vendor forms in a timely manner with company information to receive payments from some customers that require registration

• Review large quantity of daily emails checking for changes to contract details, following direction of what changes are needed and efficiently filing into appropriate folders while ensuring all emails, pertaining to this position, are answered in a timely manner

• Monthly sales and commission reports in addition to other ad hoc reports as needed

QUALIFICATIONS WE’RE SEEKING IN A CANDIDATE:

Education

• Associates degree or equivalent

Other Qualifications

• 2+ years contract administration experience in an office environment
• Superior Excel skills required
• Superior attention to the smallest of details is required in this role
• Demonstrated aptitude for spelling, grammar, and sentence structure
• Microsoft 365, Word, Outlook, and Adobe
• QuickBooks & DocuSign, a plus

This job description is intended to convey information essential to understanding the scope of the above position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position.  This description is an outline of the major recurring responsibilities of the job.  Other related job objectives, special assignments and less significant responsibilities typically performed by the incumbent are not included. To be considered, where permitted by applicable law, including any applicable reasonable accommodation, medical or religious exemption, candidates must have received or be willing to receive the COVID-19 vaccine and be considered fully vaccinated by start date. For roles in Iselin, NJ employees currently work a hybrid schedule with up to three required in-office work days.

ABOUT US:

We expertly represent thought leaders and industry experts. We offer hybrid work schedule, health insurance, life insurance, disability benefits, 401(k) (4% match), dependent care flex spending account, EAP, funded learning, self-funded dental, vision, cancer and accident, birthday off, generous PTO, 10 company-paid holidays per year, subject to plan availability, eligibility and applicable law.