Contracts Administrator - Speakers

The Contracts Administrator supports the general business operations of the Speakers’ sales team; including but not limited to tracking the lifecycle of the speaking contract from inception to event date; reporting sales information; and, proactively investigating/resolving problems.  The Contracts Administrator reports to the Assistant Controller

RESPONSIBILITIES OF THE ROLE

  • Managing contract transactions from inception to conclusion, including carefully monitoring email communications involving contract revisions and meticulously updating contracts with any requested, approved changes
  • Accurately monitoring deadlines for the performance of contract provisions
  • Managing pertinent, excel database information from inception to completion, by entering, tracking, maintaining, and auditing contract information; anticipating and implementing changes as needed to support long-term and short-term sales objectives
  • Analyzing and interpreting financial data to provide management with planning tools including daily updates, monthly and ad-hoc commission, and sales reports
  • Representing the company brand accurate in all interactions with customers to resolve problems including foreign tax issues, payments, and scheduling issues without damaging key relationships
  • Resolving Speaker/customer issues independently, with discretion to make exceptions to policies by determining the best approach to resolve such issues.
  • Preparing invoices/billings for travel expenses on behalf of Speakers
  • Invoicing and light bookkeeping, including payments to Speakers and collecting all receivables related to Speaker engagements
  • Vendor on-line set up, completing domestic tax forms, and international tax forms which require investigation and resolution
  • Reviewing a large quantity of daily emails, checking for changes in contracts, payment/due dates or invoices, and determining any issues that need to be addressed by efficiently making necessary changes, recording the changes and organizing correspondence
  • Protecting operations by strictly maintaining the confidentiality of the company’s financial information and plans as well as the privacy of the owners’ interests
  • Location:
    • Iselin, NJ – Currently remote due to COVID-19 restrictions
  • Education:
    • Associates degree or equivalent
    • 2+ years contract administration experience in an office environment
    • Some proofreading experience
    • Demonstrated aptitude for spelling, grammar, and sentence structure
    • Microsoft 365, Word, Outlook, and Adobe
    • Superior Excel skills required
    • QuickBooks & DocuSign a plus
  • Salary: Commensurate with Experience

Interested in this position? Send an email including your resume and a cover letter to: SpeakersJobs@SternStrategy.com